Probationary letters

Use the BusinessHR template probationary letters to help you to manage probationary periods effectively:

• Write to the employee to invite him/her to a review meeting to discuss performance to date.
   
• If the employee's performance during the probationary period has been satisfactory we recommend that you write to confirm the satisfactory completion of the probationary period - this gives an encouraging message to the employee and helps him/her to feel settled in the new role.
   
• However, should there be doubts about the employee's ability to perform successfully in the job but you feel that either you have not had a proper opportunity to judge (possibly due to absence or other factors) or that the employee may be able, with more training and guidance, to reach a satisfactory level of performance, then a letter confirming the extension of the probationary period should be sent. The extended period should then be monitored to ensure the employee manages to achieve a satisfactory standard during this time.
   
• Should the employee's performance be unsatisfactory, we provide a template letter confirming the employee's dismissal .