Redundancy letters

Use the BusinessHR template letters to help you follow the correct procedures in the event of dismissals on grounds of redundancy, as follows:

Collective consultation

If you need to have collective consultation (for example if you are making more than 20 employees redundant within a 30 day period), we offer three letters and a form:

• letter to employees inviting them to nominate representatives
• nomination form for employees to nominate themselves as representatives
• letter to employees informing them of who has been elected
• letter to the newly appointed representatives giving them all of the necessary information before your first consultation meeting.

Individual consultation

For individual consultation, we provide the following:

1. invitation to redundancy consultation meeting - to be sent out prior to any formal meeting taking place with the employee to discuss his/her individual position. We also provide a form to act as a checklist in the meeting, and on which you can note down any points the individual may raise.
2. redundancy consultation letter - confirms that formal consultation has started with the individual and that redundancy may result.
3. invitation to final redundancy consultation meeting - invites the employee to a final meeting, after which a decision may be made. Note: this letter may be combined with letter 2, if the consultation timescale is very tight and the arrangements for this meeting were confirmed in letter 2.
4. redundancy confirmation letter - confirms the dismissal and gives details re payments, notice periods, time off to look for alternative work, and outlines the right of appeal.

Alternative work

There is one further letter - offer of alternative work - which should be used where you are offering the employee a job on different terms and conditions to the role which is being made redundant, and where there is a trial period during which both parties can assess whether the alternative role is suitable for that person.

Further information

For further information on redundancy, see our legal overview and our step-by-step guide to redundancy and when calculating statutory redundancy payments, see our redundancy pay reckoner .